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Wilson College of Textiles
Summer Textile Exploration Program (STEP)

Medication Info

Medication Collection, Storage, Self-administration and Documentation Checklist 

  1. Parents/Guardians should place all over-the-counter and prescription medications for each youth participant in one plastic bag with their first and last name and date of birth written on the outside of the bag.
    • All medicine must be in its original container and must clearly indicate the dosage. 
    • As part of the drop-off/check-in, all youth participants will be asked if they have any prescription or over-the-counter medications. If so, the medication should be submitted to the designated staff member(s). 
    • If participants do not have their medications in a bag, we will provide a clear plastic bag. 
  2. When the medicine is collected, staff will review the medication information previously submitted on the program registration and ensure it matches the turned-in medications.
    • If something in the previously submitted information has changed (new medications, altered dosage, etc.), a new form should be completed at check-in. 
    • The designated staff member will ensure the participant’s medication bag has their name and date of birth on the outside and will add the room number and program name on the outside. 
  3. The bag will be maintained with the designated staff member for the duration of the program.
    • The designated staff member will transport the medication with them as needed and store it when not in use. 
    • The medicine will be stored in a secure manner at all times. 
    • Because staff members for programs and activities are not licensed to prescribe or administer medications, they will only hold the bag of medication for the participants and provide it when they need to take medication. 
    • Participants will self-administer the medicine according to the dosage on the container, under the supervision of the designated staff member.
  4. Program staff will review their participant’s medication information to be familiar with when medications are needed. It is the participant’s responsibility to contact staff for their medications, but staff should still be aware of when youth participants need the medications to remind them as needed. 
  5. Program staff will double-check to make sure they do not give a participant another participant’s medication bag. They will ask them to state their name, date of birth, and the name of the medicine and the dosage prior to allowing them to take it. 
  6. At no time will a staff member handle a bottle or the contents of the participant’s medication directly; nor will any staff member provide guidance on how the medication should be taken.
    • If the participant is unsure of the medication to take or the correct dosage, program staff will contact their parent or guardian for clarification. 
  7. Any time a participant is given access to their medication (only given by a designated staff member), it will be recorded. 
  8. Prescription items should be taken according to physician instructions. Over-the-counter (OTC) medications should be taken according to the manufacturer’s directions. 
  9. While it is not usually necessary to follow up on prescription items, OTC may require some follow-up. Depending on the need that precipitated the OTC medication, the leadership team member may check on the participant after one hour to see if the medication has alleviated the symptoms; if this is done, follow-up information will be recorded. If the participant’s condition has not improved or has worsened, the staff will notify the Program Coordinator to determine the next actions to be taken and contact the participant’s parent/guardian. 
  10. All designated staff members will keep their medical record forms for the duration of the program and then turn them into the Program Coordinator at the end of the program.
  11. All medications and medication bags will be returned to the participant’s parent/guardian when the program is over. 

Medication Management

The Office of Youth Programs and Compliance states:

  • For programs of more than four (4) hours, at least two program staff members should be designated as the contacts for medication management. Both parents/guardians and participants must be advised in pre-program communications who these staff members are and that program staff will be collecting and storing medications during the duration of the program or activity.
    • For STEP, the two designated contacts will be the program coordinator and lead camp counselor for that week.
  • The only exceptions will be for inhalers, EpiPens, and other such rescue medications that should remain with the participant at all times. 
    • No program, regardless of length, can refuse to allow necessary medications, such as insulin, asthma inhalers, EpiPens, or other related medications.